Viewing and Editing Students

This help topic can be accessed from several screens in TIDE. Please review the section below that is related to your task.

Viewing and Editing Students
This section reviews how to view and edit detailed information about a student's record.
Generating Student Access Codes
This section reviews how to generate and download Family Portal Student Access Codes.

Viewing and Editing Students

To view and edit student details:

1.From the Students task menu on the dashboard, select View/Edit Students. The View/Edit Students page appears.

2.Retrieve the student record you want to view or edit by following the procedure in the section Searching for Records.

3.In the list of retrieved students, click for the student whose account you want to view. The View/Edit Student: [Student's Name] form appears.

4.From the Participation Student panel, view the student’s test participation report, if available. For information about the report columns, Table 18.

5.From the Rosters panel, view rosters to which the student is currently active, if available.

6.If your user role allows it, modify the student's record as required. Use Table 5 as a reference.

In the available student test settings and tools panels, enter the student’s settings for each test. The test settings are grouped into categories, such as embedded accommodations, non-embedded accommodations, and embedded designated supports. Furthermore, the options available for a test setting are also grouped to indicate if an option is an accommodation, designated support, or universal tool. The panels display a column for each of the student’s tests. You can select different settings for each test, if necessary. Table 6 lists the user roles with access to edit individual fields in the test setting and tools panels.
In the Test Eligibility panel, select values or select and deselect checkboxes as required to modify the student’s eligible tests.

Alert: Test Settings in the TA Interface In order to modify a student’s test setting after the test has started, you must change the test setting in the TA Interface not in TIDE.

7.Click Save.

8.In the affirmation dialog box, click Continue to return to the list of student records.

Generating Student Access Codes

From the list of student records, you can also generate an Excel document with student access codes for the family portal. You can use this document to send access codes to families via email. To view and edit detailed information about a student's record: Viewing and Editing Students.

You can complete this action from within the View and Edit Student page or from the After Testing section by accessing Family Portal Access > Generate Access Code Template.

1.From the list of retrieved students, do one of the following:

Mark the checkbox(es) for the student(s) whose access codes you wish to generate.
Mark the checkbox at the top of the table to generate access codes for all retrieved students.

2.Select Download Student Access Codes, and then do one of the following:

To export all students in the search results, select Export All to Excel.
To export only selected students, select Export My Selected to Excel.

3.The template downloads to your computer. Open it and, in the Send Access Code to This Email Address column for each student, enter the email address of the recipient you wish to receive the student’s access code.

4.Save and close the template.

Add and Edit Students Fields

Table 5 describes the fields in the View/Edit Student: [Student's Name] page.

Table 5: Fields in the View/Edit Student: [Student's Name] page.
Field	Description
SSID^e	Student’s 10 Digit State Student Identifier (SSID).
Legal Last Name^e	Student's last name.
Legal First Name^e	Student's first name.
Legal Middle Name	Initial of student’s middle name.
Gender^e	Student's gender.
Date of Birth (MMDDYYYY)^e	Student's date of birth.
Enrolled Grade^e	Grade in which student is enrolled during the test administration.
Courtesy Tested Student Flag	Courtesy testing status for home-schooled students.
Home Language	Two-digit code denoting student’s home language.
HLIP Flag	Student’s Hawaiian Language Immersion Program (HLIP) status.
HSA-Alt Flag	Student’s HSA-Alt eligibility. NOTE: Students with the HSA-Alt flag set to “Yes” are not eligible to take the Smarter Balanced Assessments, HSA Science Assessments, or the Biology I EOC Exam.
Paper/Pencil Exception	Indicates whether student has been approved for the HSA-Alt paper/pencil test kit exception.
1st Year ELL Student in US School	ELL students who have been in a US School for less than 1 year are exempt from participation in the Smarter Balanced English Language Arts/Literacy (ELA) Assessment.
Indicates Race of the student^e	Student’s ethnicity.
Hispanic Ethnic Flag^e	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian/Alaskan Native Ethnic Flag^e	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian/Pacific Islander Ethnic Flag^e	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
African American Ethnic Flag^e	Indicates student has origins in any of the black racial groups of Africa.
White Ethnic Flag^e	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Hawaii Pacific Islander Ethnic Flag^e	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Multi-racial Ethnic Flag^e	Indicates student has origins in any of more than one of the racial groups.
Section 504 Student	Code indicating student’s Section 504 status.
ELL Student	Code indicating student’s ELL status.
Special Education	Indicates student’s Special Education status.
Access Code	Unique code to access student results in the Family Portal.
Rosters
Rosters	Displays a list of rosters associated with the student.
Test Eligibility
Interim Testing Grade	Grade at which the student is tested during the upcoming Interim test. For example, marking the Grade 4 checkbox under the Mathematics subject indicates the student receives the fourth-grade mathematics Interim test. Students are permitted to test out of their enrolled grade only for the Interim tests.
Tested Grade	Student's tested grade (for Courtesy Tested and Grade 31, 32, 33, 34 students ONLY). One of the available grades from the drop-down list.
EOC Exam Eligibility	Student’s eligibility for each End-of-Course Exam. TIDE will load EOC Exam-eligible students prior to the beginning of each test administration window (fall and spring windows only). Refer to the EOC Exams portal for dates (https://eoc.alohahsap.org/). Test Coordinators can update students’ EOC Exam eligibility prior to and during the testing window to ensure they are currently enrolled in the corresponding course.
Parent Consent for Remote Administration Video Monitoring (Form Required)	Indicates whether the student is approved for remote summative test administration.
Prior Year EOC Exam Test Taker	Indicates whether the student took an EOC Exam in the prior school year.
Participation Student
Test Participation	Displays a list of eligible tests for the student and the testing status for each test the student is currently eligible to take.
Test Settings and Tools
Embedded Designated Supports
Color Contrast	Allows another color choice combination to be selected. If a student requires a color choice, this must be set for each subject test the student will take.
Masking	Toggles the Masking tool on or off, allowing student to cover distracting regions of the test page.
Mouse Pointer	Allows the mouse pointer to be set to a larger size and also for the color to be changed.
Permissive Mode	Toggles Permissive Mode setting on or off, allowing student to use pre-approved hardware or software with Secure Browser.
Streamlined Mode	By default, all tests use the standard mode. This interface is compatible with all supported desktops and tablets. The streamlined mode presents the test in an alternate, simplified format in which the items are displayed below the stimuli. All tool and navigation buttons are on the bottom of the screen. The streamlined mode is not intended to be tablet compatible.
Text-To-Speech (Designated Support)	TTS is a designated support for Smarter Balanced ELA CAT items, ELA PT items and stimuli, and Mathematics items and stimuli. A Test Coordinator is not required to submit an Accommodations Verification Form for a student who will use the Smarter Balanced TTS designated support for the ELA CAT items, ELA PT items and/or stimuli, and Mathematics items and/or stimuli. TTS is a designated support for HSA Science, as well as EOC Algebra 1, Algebra 2, and Biology I, for Instructions, Stimuli, and Items, and is NOT enabled for all students by default. If a student should have TTS for two opportunities of HSA Science Bridge or one opportunity of EOC Algebra 1, Algebra 2, or Biology 1, then a Test Coordinator must change the TTS setting from “None” to “Instructions, Stimuli, and Items” before a student begins an HSA Science Bridge or an EOC Exam. below for information about the TTS Accommodation for ELA Passages.
Translation (Glossary)	Allows students to open a translated glossary to view terms presented on the test that may be unfamiliar to them.
Embedded Universal Tools
Digital Notepad	Allows students to make notes, computations, or responses about an item or performance task.
Expandable Passages	Allows students to "expand" reading passages and other stimuli across the full width of the computer screen.
Global Notes (for ELA Performance Tasks)	Global notes is a notepad that is available specifically for ELA performance tasks in which students complete a full write. A full write is the second part of a performance task. During the ELA performance tasks, the notes are retained from segment to segment and saved from one testing session to another so that the student may go back to the notes even though the student is not able to go back to specific items in the previous segment.
Highlighter	Allows students to highlight text in passages, stimuli, and items.
Suppress Score	By default, students their HSA Science Assessment or End-of-Course Exam test score when they complete and submit their tests for scoring. Students will not their Smarter Balanced ELA/Literacy or Mathematics Assessment score because their typed answers must be hand scored before their scores can be posted in the Centralized Reporting System (CRS). A student’s score may be suppressed by the Test Coordinator or Test Administrator if the staff members who provide services for the student think that displaying the score will be upsetting.
Line Reader	Allows students to use an onscreen universal tool to assist in reading by raising and lowering the tool for each line of text on the screen.
Mark for Review	Allows students to mark items for additional review. Items marked for review are flagged on the "Review My Answer" page prior to final test submission.
Strikethrough	Allows students to strikethrough answer options.
Zoom	List of available zoom levels.
Embedded Accommodations
Language/Presentation (Designated Support or Accommodation)	The default language for all assessments is English, unless a student requires the Braille accommodation. Braille is available for the following assessments: Smarter Balanced, HSA Science, and EOC Biology I. Smarter Balanced Mathematics Assessments are offered in Spanish (Designated Support).
American Sign Language	Allows students to view test content translated into ASL by a human signer.
Audio Transcriptions	Indicates if Audio Transcriptions are available for the subject. This tool provides students who are using closed captioning with the text for an audio stimulus.
Braille Type	Indicates the type of Braille file used for students testing with the Braille language setting (Uncontracted or Contracted).
Closed Captioning	Indicates if closed captioning is available for the subject.
Emboss	Indicates the test subjects enabled for embossing for students testing with the Braille language setting.
Emboss Request Type	Indicates the type of emboss request for students testing with the Braille language setting (On-Request or Auto-Request).
Speech-to-Text	Allows students to utilize embedded dictation software on short answer and full write items.
Text-To-Speech (TTS) - Passages for ELA	TTS is an accommodation for Smarter Balanced ELA CAT reading passages and must be set in TIDE by the Assessment Section before a student begins testing. A Test Coordinator must submit a student’s Accommodations Verification Form for the Smarter Balanced TTS accommodation for the ELA CAT reading passages to the Department of Education's Assessment Section for review and approval or disapproval. If the request is approved, the Test Coordinator will be informed when the student's access to this accommodation has been activated in TIDE. Note: TTS is available for the Grades 3-8 and 11 Smarter Balanced ELA CAT reading passages during the spring 2018 administration.
Word Completion	Allows students to utilize embedded word completion software on short answer and full write items.
Non-Embedded Designated Supports and Accommodations
Non-Embedded Designated Supports	List of non-embedded designated supports that may be provided for identified students. Test Administrators must verify that the non-embedded designated supports are being provided before approving students for operational testing. Information about non-embedded designated supports is available in the Test Administration Manual.
Non-Embedded Accommodations	List of non-embedded accommodations that may be provided for identified students. Test Administrators must verify that the non-embedded accommodations are being provided before approving students for operational testing. Information about accommodations is available in the Test Administration Manual. The Accommodations Verification Form must be submitted to Assessment Section for approval. Upon verification, the non-embedded accommodation option that is requested for each subject test will be set by the Assessment Section staff. This process must be completed before a student begins testing.
Non-embedded Accommodations – Alternate Assessments	List of non-embedded accommodations that may be provided for the Hawaii State Alternate Assessment for identified students. Test Administrators must verify that the non-embedded accommodations are being provided before approving students for operational testing. Information about non-embedded accommodations available for the HSA-Alt is available in the HSA-Alt Test Administration Manual.
Print On Demand	This accommodation allows a student to request printing of test items or stimuli (passages) or both, depending on what option is selected. The Accommodations Verification Form must be submitted to the Assessment Section for approval so the option selected can be set by their staff for each subject test before a student begins testing.
^eRequired field

Table 6 lists the user roles with access to edit individual fields in the test settings and tools panels.

Table 6: User Access to Edit Test Settings and Tools
	Principal (PR)	Test Coordinator (TC)	Test Administrator (TA)	Teacher (TE)
Student Information
Paper/Pencil Exception Flag^f
1st Year ELL Student in US School		✓
Test Eligibility
EOC Exam Eligibility		✓
Tested Grade (for Courtesy Tested and Grade 31, 32, 33, 34 students ONLY)^f
Interim Testing Grade Eligibility	✓	✓	✓	✓
Embedded Accommodations
American Sign Language		✓
Audio Transcriptions		✓
Braille Type		✓	✓
Closed Captioning		✓
Emboss		✓	✓
Emboss Request Type		✓	✓
Language/Presentation^f
Speech-to-Text^f
Text to Speech (Accommodation) – Passages for ELA^f
Word Completion^f
Embedded Designated Supports
Color Contrast		✓	✓	✓
Masking		✓	✓	✓
Mouse Pointer		✓	✓	✓
Permissive Mode		✓
Streamlined Mode		✓	✓	✓
Text to Speech (Designated Support)		✓	✓	✓
Translation (Glossary)		✓	✓	✓
Embedded Universal Tools
Digital Notepad		✓	✓	✓
Expandable Passages		✓	✓	✓
Global Notes		✓	✓	✓
Highlighter		✓	✓	✓
Line Reader		✓	✓	✓
Mark for Review		✓	✓	✓
Strikethrough		✓	✓	✓
Suppress Score		✓
Zoom		✓	✓	✓
Non-Embedded Test Settings and Tools
Non-Embedded Designated Supports		✓	✓	✓
Non-Embedded Accommodations^f
Non-Embedded Accommodations – Alternate Assessments		✓	✓
Print on Demand^f
^fState-level access is required to edit Paper/Pencil Exception Flag and Tested Grade, and the following test settings and tools: Language/Presentation, Speech-to-Text, Word Completion, Print on Demand, TTS Accommodation – Passages for ELA, and Non-Embedded Accommodation (including Print on Demand).