Add Rosters

This section explains how to add a new roster. A roster is a grouping of students that can be used to view test results in the Reporting system (CRS) or to manage test preparation in TIDE.

Note: You can only create rosters from students associated with your school or district.

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Overview

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You can create two types of rosters in TIDE:

• Reporting Rosters:

These rosters are shared with the Reporting system (CRS) so you can view student test results as a group. Reporting rosters work best with about 30 students.

• TIDE-Only Rosters:

These rosters are not shared with the Reporting system, but can be used within TIDE for test preparation, such as printing test tickets. TIDE-only rosters can have up to 500 active students on each roster.

Reporting Rosters

Rosters are groups of students associated with a teacher in a particular school. Rosters typically represent entire classrooms in lower grades, or individual classroom periods in upper grades. Rosters can also be created for special courses across grades or to group students who need extra support. You can also use rosters to print test tickets containing students’ login information to start taking a test.

The rosters you create in TIDE are also available in Reporting. Reporting can aggregate test scores at these roster levels.

Since teachers are responsible for the growth and development of student’s skill-sets, it is important for teachers to be able to analyze their students’ performance data to adjust their teaching strategies accordingly. For teachers to view this information, the students must be included in a roster associated with each teacher. Hence, rosters need to be created for all teachers who are responsible for teaching an academic subject.

When creating rosters, follow the guidelines below:

• Rosters should ideally include about 25–30 students. If a roster is too large or too small, it may affect the credibility and usefulness of the data available from Reporting.

• One or more rosters may need to be created depending on the subjects taught by a teacher. For example, if a group of Grade 3 students have the same teacher for Reading, Mathematics, and Science, then separate rosters do not need to be created for each subject. However, if different teachers are responsible for teaching different subjects then separate rosters need to be created for each teacher and subject.

• When naming rosters, a clear and consistent naming convention should be used that indicates the grade, class name, teacher, period as applicable. For example, an elementary school roster may be named ‘Gr3Jones23-24’ and a secondary school roster may be named ‘AikenPeriod3Eng9A23-24’.

There are a few restrictions to be aware of when creating rosters:

• Each user-defined roster can only be associated with one school.

• You can only create rosters from students associated with the school(s) or district(s) associated with your user account.

• Only 500 active students can be included in one roster.

TIDE-Only Rosters

TIDE-only rosters are designed to be used within the TIDE system to assist with test preparation, so they cannot be accessed from the Reporting system.

These are the benefits of using a TIDE-only roster:

• Easily print test tickets, pre-ID labels, or other large lists

• Keep unnecessary information out of Reporting

• Create a roster without an associated teacher

Add a Roster

1.From the Rosters task group, select Add. The Add Roster page appears.

2.Select a school.

Alert: Each user-defined roster can only be associated with one school.

3.Select a year.

4.Press Select.

5.On the Add Roster form under Roster Details, add a roster name and select an option for Reporting Roster. You’ll only need to select a teacher for Reporting Rosters.

6.Decide how you want to add students:

Quick Roster tab (search adds students automatically, manually remove students to edit)
Use the Quick Roster tab to create a roster from a group of students. Once you select the search criteria, all students who meet those criteria are automatically added to the roster after you select Create Quick Roster. You can remove students manually by selecting next to individual students or select Remove All from the top of the grid. Selecting Save creates your roster.
Student Search tab (search finds students that you add and remove manually)
Use the Student Search tab for a more traditional search function, including the option to find specific students by ID or name. After you return results, select to add individuals or select Add All from the top of the grid.

Tip: For fewer students, limit your search by adding more criteria. Expand the Additional Fields section to add student information criteria as available.

7.Optional: After results appear under Selected Students, change the information that displays about students.

Show more information dropdown: Select or clear additional columns under Available/Selected Students grids.

Note: Selecting Former Students shows students in italics who are no longer associated with the school and the date they left. You can still add these students to your roster. Once a student has been added to a roster, the student will remain in the roster even if the student is no longer enrolled in the school.

Use the Filter field to limit students to those who match the text you enter.
This keyword search only finds text in the grid. Be aware if you enter 11 to find students in 11th grade, any content with the text 11 will display. This could potentially pull in results you did not intend to find.

After saving, rosters must be changed from the Edit Rosters screen.