Viewing and Editing Students

You can view and edit detailed information about a student's record on this page. To understand how to view changes made to a student's record, review the Viewing and Editing Students section.

To view and edit student details:

1.From the Students task menu on the dashboard, select View/Edit/Export Students. The View/Edit/Export Students page appears.

2.Retrieve the student record you want to view or edit by following the procedure in the section Searching for Records.

3.In the list of retrieved students, click for the student whose account you want to view. The View/Edit Student: [Student's Name] form appears.

4.From the Student Participation panel, view the student’s test participation report, if available. For information about the report columns, Table 22.

5.From the Roster Association panel, view rosters to which the student is currently active, if available.

6.If your user role allows it, modify the student's record as required. Use Table 7 as a reference.

In the available student test settings and tools panels, enter the student’s settings for each test. The test settings are grouped into categories, such as accommodations, and accessibility features. Furthermore, the options available for a test setting are also grouped to indicate if an option is an accommodation, accessibility feature, or universal tool.

Note: About SAT and PSAT Accommodations

Accommodations for the SAT and PSAT 10 must be approved by the College Board’s Services for Students with Disabilities (SSD). Student accommodations for the PSAT 8/9 are decided by the student’s school and do not need to be reviewed by the College Board. For any SAT or PSAT 10 accommodations being administered to this student, please indicate whether they are testing with a College Board Approved or State Allowed Accommodation. For any accommodation being administered that is not listed in the sections below, select “Yes” for “Non-Embedded Accommodations.”

State-Allowed Accommodation — student test scores are not eligible to be reported to colleges, universities, or scholarship organizations.

Detail of View/Edit Student: [Student's Name] window showing state accommodations

Alert: Test Settings in the TA Interface Changing a test setting in TIDE after the test starts does not update the student's test setting if the same test setting is available in the TA Interface. In this case, you must change the test setting in the TA Interface.

7.Click Save.

8.In the affirmation dialog box, click Continue to return to the list of student records.

Table 7 describes the fields in the View/Edit Student: [Student's Name] page.

Table 7: Fields in the View/Edit Student: [Student's Name] page.
Field	Description
Demographics
State^a	Student's state.
District^a	Student's district.
School^a	Student's school.
Administration^a	The applicable test administration for the student.
Essay Indicator^a	The student's essay indicator status.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Initial	Initial of student's middle name.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade^a	Student's enrolled grade.
Gender^a	Student's gender.
Student Street Address	Student's street address.
Student City	Student's city.
Student State	Student's state.
Student Zip Code	Student's zip code.
State or College Board Approved Accommodations
Accommodations	Determines whether a student is eligible for state approved or College Board approved accommodations.
Non-Embedded Accommodations	Determines whether a student uses non-embedded accommodations.
English Learner (EL) Supports	Determines whether a student uses EL supports.
Test Time and Breaks
Test Time and Breaks	Regulates the amount of time that is available for a given assessment.
Reading/Seeing Text
Text-to-Speech/Assistive Technology	Text-to-Speech (TTS) allows part of the test to be read aloud. Assistive Technology (AT) enables features compatible with AT devices.
Zoom \| Font Size	Sets font size for presentation of test content.
Color Contrast	Sets the color of the text and background in the test.
Mouse Pointer	Sets the size and color of the mouse cursor.
Streamline Mode	Displays test content vertically for enhanced accessibility.
Permissive Mode	Allows certified accessibility software to be used with the Secure Browser.
Four-Function Calculator
Four-Function Calculator	Four-function calculator for Math without calculator test.
Offline Tester
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School responsible for specific educational services or instruction of the student. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student's statewide identification number. Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Student's middle name.
Gender^a	Student's gender.
Birth Date (MMDDYYYY)	Student's date of birth.
Confirmation Code
Grade^a	Student's enrolled grade.
District assigned student identifier
IDEA Indicator	Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Family Service Plan (IFSP), or service plan. The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
Section 504	Student's Section 504 status.
Economic Disadvantage Status	Indicates student is eligible to receive supplemental educational services during the school year in accordance with Title I.
Language Code	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates to what extent student is an English-language learner. Indicates student's English Language Proficiency status.
Migrant Status	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
First Entry Date into a US School (MMDDYYYY)	Student's first day of school (ELL students only).
Limited English Proficiency Entry Date (MMDDYYYY)	Date student, classified as limited English proficient, entered the LEP program.
Limited English Proficiency Exit Date (MMDDYYYY)	Date student, classified as limited English proficient, exited the LEP program.
Title III Language Instruction Program Type	The type of Title III language instructional programs.
Primary Disability Type	Student's primary disability. Three alpha characters only.
Race and Ethnicity
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Demographic Race Two or More Races^a
Test Settings and Tools
Presentation
American Sign Language	Availability of American Sign Language video.
Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Literary Assistance Tools
Text To Speech	Text-to-speech is available. Reads test questions, answer sets, and stimuli.
Translation (Glossary)	Glossary of technical terms is available. Turns on embedded English and/or foreign language glossaries within tests. Only English glossaries are available in ELA tests. Allows students to display a glossary containing translations of construct irrelevant words into the selected language.
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
Visual Assistance Tools
Braille Type	Type of Braille in which test items are printed. Sets the type of Braille used for test content.
Color Contrast	Color of text and background.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Streamlined Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Zoom	Size of text on screen. Displays tests in the selected magnification.
Auditory Assistance Tools
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed-captioning. Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
Concentration Assistance Tools
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
General Assistance Tools
Non-Embedded Designated Supports	Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf Accessibility features not provided by the Secure Browser.
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Print On Demand	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School responsible for specific educational services or instruction of the student. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student's statewide identification number. Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Reporting District	ID of district in which student is enrolled.
Reporting School	ID of school in which student is enrolled.
Last Name^a	Student's last name.
First Name^a	Student's first name.
Middle Name	Initial of student's middle name.
Gender	Student's gender.
Birth Date (MMDDYYYY)	Student's date of birth.
Grade Level When Assessed^a	Student's enrolled grade.
User Defined Field Name 1	Free-text field for supplementary information about the student.
User Defined Field Name 2	Free-text field for supplementary information about the student.
Resident Town Code	Rhode Island's code for the town where the student resides.
IDEA Indicator	Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Family Service Plan (IFSP), or service plan. The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
Section 504^a	Student's Section 504 status.
Economic Disadvantage Status	Indicates student is eligible to receive supplemental educational services during the school year in accordance with Title I.
Language Code	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates to what extent student is an English-language learner. Indicates student's English Language Proficiency status.
Migrant Status	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
First Entry Date into a US School (MMDDYYYY)	Student's first day of school (ELL students only).
LEP Entry Date (MMDDYYYY)	Date student, classified as limited English proficient, entered the LEP program.
LEP Exit Date (MMDDYYYY)	Date student, classified as limited English proficient, exited the LEP program.
Title III Language Instruction Program Type	The type of Title III language instructional programs.
Primary Disability Type	Student's primary disability. Three alpha characters only.
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Test Settings and Tools
Embedded Accommodations
Braille Type	Type of Braille in which test items are printed. Sets the type of Braille used for test content.
Permissive Mode	Student can use auxiliary software during testing.
Presentation	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Print On Demand	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Non-Embedded Accommodations
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Embedded Accessibility Features
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Print Size/Zoom	Size of text on screen. Displays tests in the selected magnification.
Text-To-Speech	Text-to-speech is available. Reads test questions, answer sets, and stimuli.
Non-Embedded Accessibility Features
Non-Embedded Accessibility Features	Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf Accessibility features not provided by the Secure Browser.
Accessibility Features
Color Contrast	Color of text and background.
Answer Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Streamline Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Student_Information
State^a	State associated with the student.
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School responsible for specific educational services or instruction of the student. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student's statewide identification number. Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Last Name^a	Student's last name.
First Name^a	Student's first name.
Middle Name	Student's middle name.
Sex^a	Student's gender.
Birth Date^a	Student's date of birth.
Enrolled Grade^a	Student's enrolled grade.
Test Settings and Tools
General Testing Tools
Color Contrast	Color of text and background.
Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Permissive Mode	Student can use auxiliary software during testing.
Print on Request	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	Size of text on screen. Displays tests in the selected magnification.
Streamlined Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech	Text-to-speech is available. Reads test questions, answer sets, and stimuli.
TTS Tracking
STAAR 3-8 Above Grade	Enter a grade for above-grade testing for this subject. For reading and mathematics, one of 5 grades (4, 5, 6, 7, 8) should be selected. For science, one of 2 grades (5, 8) should be selected. For social studies, enter grade 8 if the student is below grade 8. Only grades above the student's current enrolled grade are valid.
Test Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Desmos and TI Calculator	Allows students to use an on-screen Desmos calculator.
Global Auto Text-To-Speech	Allows students to use global auto text-to-speech
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School responsible for specific educational services or instruction of the student. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student's statewide identification number. Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Reporting District	ID of district in which student is enrolled.
Reporting School	ID of school in which student is enrolled.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Initial of student's middle name.
Gender	Student's gender.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade Level When Assessed^a	Student's enrolled grade.
User Defined Name 1	Free-text field for supplementary information about the student.
User Defined Name 2	Free-text field for supplementary information about the student.
Resident Town Code	Rhode Island's code for the town where the student resides.
IDEA Indicator^a	Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Family Service Plan (IFSP), or service plan. The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
Section 504^a	Student's Section 504 status.
Economic Disadvantage Status	Indicates student is eligible to receive supplemental educational services during the school year in accordance with Title I.
Language Code	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates to what extent student is an English-language learner. Indicates student's English Language Proficiency status.
Migrant Status	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
First Entry Date into a US School (MMDDYYYY)	Student's first day of school (ELL students only).
LEP Entry Date (MMDDYYYY)	Date student, classified as limited English proficient, entered the LEP program.
LEP Exit Date (MMDDYYYY)	Date student, classified as limited English proficient, exited the LEP program.
Title III Language Instruction Program Type	The type of Title III language instructional programs.
Primary Disability Type	Student's primary disability. Three alpha characters only.
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Interim Eligibility
Interim Testing Grade
Test Settings and Tools
Literary Assistance Tools
Streamline Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech (Designated Supports and Accommodations)	Text-to-speech is available. Reads test questions, answer sets, and stimuli. Note: Stimuli are not read on the ELA CAT unless it is documented in the student’s IEP or 504 Plan. State permission is needed when assigning this accommodation in grades 3–5 regardless of IEP/504 Plan designation.
Translation Glossary	Displays a translated glossary in the specified language for key terms.
Illustration Glossary	Displays an illustration glossary for key terms.
English Glossary	Displays an English glossary for key terms.
Visual Assistance Tools
Color Contrast	Color of text and background.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Print On Demand	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	Size of text on screen. Displays tests in the selected magnification.
Presentation
Braille Type	Type of Braille in which test items are printed. Sets the type of Braille used for test content.
Presentation (Designated Supports and Accommodations)	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Auditory Assistance Tools
American Sign Language	Availability of American Sign Language video.
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed-captioning. Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
General Testing Tools
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Non-Embedded Tools
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Non-Embedded Designated Supports	Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf Accessibility features not provided by the Secure Browser.
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
^aRequired field