Adding Students

This section explains how to add a new student record to TIDE.

To individually add a student to a district and school, you must be associated with the same district and school as the student. For example, district-level users can add students to any school within their district; school-level users can add students only to their school.

To add a student:

1.From the Students task menu on the dashboard, select Add Students. The Add Students page appears. For more information about using record forms, the section Navigating Record Forms.

2. Fill out the form as required. Use Table 7 as a reference.

In the Demographics panel, enter the student’s demographic information.
In the Test Eligibility panel, mark the checkbox of each test for which the student should be eligible.
In the State or College Board Approved Accommodations panel, if applicable, enter the student's accommodations.
In the available student test settings and tools panels, enter the student’s settings for each test. The test settings are grouped into categories, such as visual, auditory, and language/presentation. Furthermore, the options available for a test setting are also grouped to indicate if an option is an accommodation, designated support, or universal tool. The panels display a column for each of the student’s tests. You can select different settings for each test, if necessary.

3.Click Save.

If TIDE reports that another student already has the SSID, contact the South Carolina Alternate Assessment Help Desk for assistance.

Table 7 describes the fields in the Add Students and View/Edit Student: [Student's Name] page.

Table 7: Fields in the View/Edit Student: [Student's Name] page.
Field	Description
Demographics
State^a	Student's state.
District^a	Student's district.
School^a	Student's school.
Administration^a	The applicable test administration for the student.
Essay Indicator^a	The student's essay indicator status.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Initial	Initial of student's middle name.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade^a	Student's enrolled grade.
Gender^a	Student's gender.
Student Street Address	Student's street address.
Student City	Student's city.
Student State	Student's state.
Student Zip Code	Student's zip code.
State or College Board Approved Accommodations
Accommodations	Determines whether a student is eligible for state approved or College Board approved accommodations.
Non-Embedded Accommodations	Determines whether a student uses non-embedded accommodations.
English Learner (EL) Supports	Determines whether a student uses EL supports.
Test Time and Breaks
Test Time and Breaks	Regulates the amount of time that is available for a given assessment.
Reading/Seeing Text
Text-to-Speech/Assistive Technology	Text-to-Speech (TTS) allows part of the test to be read aloud. Assistive Technology (AT) enables features compatible with AT devices.
Zoom \| Font Size	Sets font size for presentation of test content.
Color Contrast	Sets the color of the text and background in the test.
Mouse Pointer	Sets the size and color of the mouse cursor.
Streamline Mode	Displays test content vertically for enhanced accessibility.
Permissive Mode	Allows certified accessibility software to be used with the Secure Browser.
Four-Function Calculator
Four-Function Calculator	Four-function calculator for Math without calculator test.
Offline Tester
Student Demographics
District^a	District where student is enrolled. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School where student is enrolled. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student’s 10 Digit State Student Identifier (SSID). Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Student's middle name.
Gender^a	Student's gender.
Birth Date (MMDDYYYY)	Student's date of birth.
Confirmation Code
Grade^a	Student's enrolled grade.
District assigned student identifier
IDEA Indicator	The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indication of Student’s Limited English Proficiency status. Indicates whether a student is an English Language Learner.
Section 504
Economic Disadvantage Status
Language Code	Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates student's English Language Proficiency status.
Migrant Status	Student's migrant status.
First Entry Date into a US School (MMDDYYYY)
Limited English Proficiency Entry Date (MMDDYYYY)
Limited English Proficiency Exit Date (MMDDYYYY)
Title III Language Instruction Program Type
Primary Disability Type	The primary disability condition that best describes student’s impairment. Three alpha characters only.
Race and Ethnicity
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Demographic Race Two or More Races^a
Test Settings and Tools
Presentation
American Sign Language
Language	This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Literary Assistance Tools
Text To Speech	Reads test questions, answer sets, and stimuli.
Translation (Glossary)	Turns on embedded English and/or foreign language glossaries within tests. Only English glossaries are available in ELA tests. Allows students to display a glossary containing translations of construct irrelevant words into the selected language.
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
Visual Assistance Tools
Braille Type	Sets the type of Braille used for test content.
Color Contrast	List of available color settings.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Streamlined Mode	Presents passages in items in a top to bottom format (removes split screen).
Zoom	List of subjects and the type size in which the associated tests appear. Displays tests in the selected magnification.
Auditory Assistance Tools
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
Concentration Assistance Tools
Masking	Provides an overlay for students to cover a distracting area of the page.
General Assistance Tools
Non-Embedded Designated Supports	Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Non-Embedded Accommodations	Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Print On Demand	Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Student_Information
State^a	State associated with the student.
District^a	District where student is enrolled. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School where student is enrolled. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student’s 10 Digit State Student Identifier (SSID). Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Last Name^a	Student's last name.
First Name^a	Student's first name.
Middle Name	Student's middle name.
Sex^a	Student's gender.
Birth Date^a	Student's date of birth.
Enrolled Grade^a	Student's enrolled grade.
Test Settings and Tools
General Testing Tools
Color Contrast	List of available color settings.
Language	This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Masking	Provides an overlay for students to cover a distracting area of the page.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Permissive Mode	Student can use auxiliary software during testing.
Print on Request	Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	List of subjects and the type size in which the associated tests appear. Displays tests in the selected magnification.
Streamlined Mode	Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech	Reads test questions, answer sets, and stimuli.
TTS Tracking	When enabled, each word in an item is highlighted as it is read.
Demographics
District^a	District where student is enrolled. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School where student is enrolled. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
Attending District IDN	District where the student will take the assessment.
Attending District Name	District where the student will take the assessment.
Attending School IDN	School where the student will take the assessment.
Attending School Name	District where the student will take the assessment.
SSID^a	Student’s 10 Digit State Student Identifier (SSID). Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Last Name^a	Student's last name.
First Name^a	Student's first name.
Middle Name	Student's middle initial.
District Student ID	District Student ID.
Birth Date^a	Student's date of birth.
Tested Grade	Student's tested grade. One of the available grades from the drop-down list.
Enrolled Grade^a	Student's enrolled grade.
Gender^a	Student's gender.
Homeschooled	If a student is home schooled.
Medically Homebound	If a student is medically home bound.
Hispanic or Latino	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American	Indicates student has origins in any of the black racial groups of Africa.
White	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Limited English Proficient Type	Indication of Student’s Limited English Proficiency status. Indicates whether a student is an English Language Learner.
Migrant Status	Student's migrant status.
Ninth Grade Code	Student's ninth grade code if applicable.
Primary EFA Code^a	The primary disability condition that best describes student’s impairment. Three alpha characters only.
Test Eligibility
Algebra, English, US History and Constitution, and Biology	DTCs-Alt determine which year during high school students will take assessments in each of these four subjects.
Visual Assistance Tools
Color Contrast	List of available color settings.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Zoom	List of subjects and the type size in which the associated tests appear. Displays tests in the selected magnification.
Literary Assistance Tools
TTS Tracking	When enabled, each word in an item is highlighted as it is read.
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
STAAR 3-8 Above Grade	Enter a grade for above-grade testing for this subject. For reading and mathematics, one of 5 grades (4, 5, 6, 7, 8) should be selected. For science, one of 2 grades (5, 8) should be selected. For social studies, enter grade 8 if the student is below grade 8. Only grades above the student's current enrolled grade are valid.
Test Language	This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Desmos and TI Calculator	Allows students to use an on-screen Desmos calculator.
Global Auto Text-To-Speech	Allows students to use global auto text-to-speech
Student Demographics
District^a	District where student is enrolled. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School where student is enrolled. School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test.
SSID^a	Student’s 10 Digit State Student Identifier (SSID). Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student.
Reporting District	ID of district in which student is enrolled.
Reporting School	ID of school in which student is enrolled.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Initial of student's middle name.
Gender	Student's gender.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade Level When Assessed^a	Student's enrolled grade.
User Defined Name 1	Free-text field for supplementary information about the student.
User Defined Name 2	Free-text field for supplementary information about the student.
Resident Town Code	South Carolina's code for the town where the student resides.
IDEA Indicator^a	The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indication of Student’s Limited English Proficiency status. Indicates whether a student is an English Language Learner.
Section 504^a
Economic Disadvantage Status
Language Code	Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates student's English Language Proficiency status.
Migrant Status	Student's migrant status.
First Entry Date into a US School (MMDDYYYY)
LEP Entry Date (MMDDYYYY)
LEP Exit Date (MMDDYYYY)
Title III Language Instruction Program Type
Primary Disability Type	The primary disability condition that best describes student’s impairment. Three alpha characters only.
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Interim Eligibility
Interim Testing Grade
Test Settings and Tools
Literary Assistance Tools
Streamline Mode	Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech (Designated Supports and Accommodations)	Reads test questions, answer sets, and stimuli. Note: Stimuli are not read on the ELA CAT unless it is documented in the student’s IEP or 504 Plan. State permission is needed when assigning this accommodation in grades 3–5 regardless of IEP/504 Plan designation.
Translation Glossary	Displays a translated glossary in the specified language for key terms.
Illustration Glossary	Displays an illustration glossary for key terms.
English Glossary	Displays an English glossary for key terms.
Visual Assistance Tools
Color Contrast	List of available color settings.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Print On Demand	Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	List of subjects and the type size in which the associated tests appear. Displays tests in the selected magnification.
Presentation
Braille Type	Sets the type of Braille used for test content.
Presentation (Designated Supports and Accommodations)	This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Auditory Assistance Tools
American Sign Language
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
General Testing Tools
Masking	Provides an overlay for students to cover a distracting area of the page.
Non-Embedded Tools
Non-Embedded Accommodations	Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Non-Embedded Designated Supports	Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
^aRequired field