Adding Students

This section explains how to add a new student record to TIDE.

To individually add a student to a district and school, you must be associated with the same district and school as the student. For example, district-level users can add students to any school within their district; school-level users can add students only to their school.

To add a student:

1.From the Students task menu on the dashboard, select Add Students. The Add Students page appears. For more information about using record forms, the section Navigating Record Forms.

2. Fill out the form as required. Use Table 8 as a reference.

In the Student Demographics panel, enter the student’s demographic information.
In the Race and Ethnicity panel, select all applicable categories.
In the State or College Board Approved Accommodations panel, if applicable, enter the student's accommodations.
In the available student test settings and tools panels, enter the student’s settings for each test. The test settings are grouped into categories, such as visual and auditory. The panels display a column for each of the student’s tests. You can select different settings for each test, if necessary.

3.Click Save.

If TIDE reports that another student already has the SSID, contact the Arizona Help Desk for assistance.

Table 8 describes the fields in the Add Students and View/Edit Student: [Student's Name] pages.

Table 8: Fields in the Add Students and View/Edit Student: [Student's Name] pages.
Field	Description
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test. State-issued entity ID for the school responsible for specific education services and/or instruction of the student.
SSID^a	Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student. State-assigned student identifier (SSID) which is unique within the district.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Student's middle name.
Gender^a	Student's gender.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade^a	Student’s enrolled grade when assessed.
Alternate ELP	Alternate English Language Proficiency assessment designed for English learners with the most significant cognitive disabilities.
Reduced Lunch Status	Indicates student meets the state's criteria for receiving a reduced-price lunch.
Homeless Status^a	Indicates student lacks a fixed, regular, and adequate nighttime residence. Homeless children and youth include: 1) children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement; 2) children and youth who have a primary nighttime residence that is a public or private place not designed for or originally used as a regular sleeping accommodation for human beings; or 3) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings. 4) migratory children who qualify as homeless because the children are living in circumstances described in the above. (Section 103 of the McKinney Act for a more detailed description of this data element).
English Learner Status^a	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
SPED^a	Early intervention or special education services received.
First Year ELL^a	Indicates this is an English-language learner's first year in a US school.
Economically Disadvantaged^a	Indicates student met the state criteria for classification as having an economic disadvantage.
504 Status^a	Student's Section 504 status.
Migrant Status^a	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
Language^a	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
Free Lunch	Indicates student meets the state's criteria for receiving a free lunch.
Primary Disability	Student's primary disability. Three alpha characters only.
Military Affiliation^a	Indicates the student's military dependent status.
Foster Care^a	Indicates the student's foster care placement status.
EL Program Type	Indicates student has a language other than English spoken in the home. Select program for English learners.
Race and Ethnicity
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Test Settings and Tools
Designated Supports
Color Choices	Color of text and background.
Line Reader	Highlights individual line of text.
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Non-Embedded Designated Supports	Designated supports not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Print Size/Zoom	Size of text on screen. Displays tests in the selected magnification.
Accommodations
Exempted Domains	Subjects in which the student is not tested.
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Permissive Mode	Student can use auxiliary software during testing.
Print on Request	Individual test items may be printed on a printer located near the assessment delivery system. Printed items must be shredded at the end of each test domain.
Word Prediction	Word prediction prompts the user with a list of likely word choices from which to select. The choices are based on words previously typed. Word prediction is allowed unless the Test Administrator Manual indicates it is not allowed for a specific item.
Demographics
State^a	Student's state.
District^a	Student's district.
School^a	Student's school.
Administration^a	The applicable test administration for the student.
Essay Indicator^a	The student's essay indicator status.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Initial	Initial of student's middle name.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade^a	Student’s enrolled grade when assessed.
Gender^a	Student's gender.
Student Street Address	Student's street address.
Student City	Student's city.
Student State	Student's state.
Student Zip Code	Student's zip code.
State or College Board Approved Accommodations
Accommodations	Determines whether a student is eligible for state approved or College Board approved accommodations.
Non-Embedded Accommodations	Determines whether a student uses non-embedded accommodations.
English Learner (EL) Supports	Determines whether a student uses EL supports.
Test Time and Breaks
Test Time and Breaks	Regulates the amount of time that is available for a given assessment.
Reading/Seeing Text
Text-to-Speech/Assistive Technology	Text-to-Speech (TTS) allows part of the test to be read aloud. Assistive Technology (AT) enables features compatible with AT devices.
Zoom \| Font Size	Sets font size for presentation of test content.
Color Contrast	Sets the color of the text and background in the test.
Mouse Pointer	Sets the size and color of the mouse cursor.
Streamline Mode	Displays test content vertically for enhanced accessibility.
Permissive Mode	Allows certified accessibility software to be used with the Secure Browser.
Four-Function Calculator
Four-Function Calculator	Four-function calculator for Math without calculator test.
Offline Tester	Indicates student takes online or paper-based tests.
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test. State-issued entity ID for the school responsible for specific education services and/or instruction of the student.
SSID^a	Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student. State-assigned student identifier (SSID) which is unique within the district.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Student's middle name.
Gender^a	Student's gender.
Birth Date (MMDDYYYY)	Student's date of birth.
Confirmation Code	Code used to authenticate the student at testing time.
Grade^a	Student’s enrolled grade when assessed.
District assigned student identifier	Student's identifier assigned by the district.
IDEA Indicator	Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Family Service Plan (IFSP), or service plan. The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
Section 504	Student's Section 504 status.
Economic Disadvantage Status	Indicates student met the state criteria for classification as having an economic disadvantage.
Language Code	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates to what extent student is an English-language learner. Indicates student's English Language Proficiency status.
Migrant Status	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
First Entry Date into a US School (MMDDYYYY)	Student's first day of school (ELL students only).
Limited English Proficiency Entry Date (MMDDYYYY)	Date student, classified as limited English proficient, entered the LEP program.
Limited English Proficiency Exit Date (MMDDYYYY)	Date student, classified as limited English proficient, exited the LEP program.
Title III Language Instruction Program Type	The type of Title III language instructional programs.
Primary Disability Type	Student's primary disability. Three alpha characters only.
Race and Ethnicity
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Demographic Race Two or More Races^a	Indicates student has origins in any of more than one of the racial groups.
Test Settings and Tools
Presentation
American Sign Language	Availability of American Sign Language video.
Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Literary Assistance Tools
Text To Speech	Text-to-speech is available. Reads test questions, answer sets, and stimuli.
Translation (Glossary)	Glossary of technical terms is available. Turns on embedded English and/or foreign language glossaries within tests. Only English glossaries are available in ELA tests. Allows students to display a glossary containing translations of construct irrelevant words into the selected language.
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
Visual Assistance Tools
Braille Type	Type of Braille in which test items are printed. Sets the type of Braille used for test content.
Color Contrast	Color of text and background.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Streamlined Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Zoom	Size of text on screen. Displays tests in the selected magnification.
Auditory Assistance Tools
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed-captioning. Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
Concentration Assistance Tools
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
General Assistance Tools
Non-Embedded Designated Supports	Designated supports not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Print On Demand	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Student_Information
State^a	State associated with the student.
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test. State-issued entity ID for the school responsible for specific education services and/or instruction of the student.
SSID^a	Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student. State-assigned student identifier (SSID) which is unique within the district.
Last Name^a	Student's last name.
First Name^a	Student's first name.
Middle Name	Student's middle name.
Sex^a	Student's gender.
Birth Date^a	Student's date of birth.
Enrolled Grade^a	Student’s enrolled grade when assessed.
Test Settings and Tools
General Testing Tools
Color Contrast	Color of text and background.
Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Permissive Mode	Student can use auxiliary software during testing.
Print on Request	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	Size of text on screen. Displays tests in the selected magnification.
Streamlined Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech	Text-to-speech is available. Reads test questions, answer sets, and stimuli.
TTS Tracking	Words highlighted as text-to-speech reads the screen.
STAAR 3-8 Above Grade	Enter a grade for above-grade testing for this subject. For reading and mathematics, one of 5 grades (4, 5, 6, 7, 8) should be selected. For science, one of 2 grades (5, 8) should be selected. For social studies, enter grade 8 if the student is below grade 8. Only grades above the student's current enrolled grade are valid.
Test Language	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Desmos and TI Calculator	Allows students to use an on-screen Desmos calculator.
Global Auto Text-To-Speech	Allows students to use global auto text-to-speech
Student Demographics
District^a	District responsible for specific educational services or instruction of the student. This is the numeric ID associated with the BIA Regional Office associated with a given school. ID of the district in which the student will test.
School^a	School ID that exists in TIDE, and must be associated with the user uploading the file. ID of the school in which the student will test. State-issued entity ID for the school responsible for specific education services and/or instruction of the student.
SSID^a	Student’s unique Native American Student Information System ID. Student’s Registration Number. State-assigned student identifier, which is unique within the district associated with the student. State-assigned student identifier (SSID) which is unique within the district.
Reporting District	ID of district in which student is enrolled.
Reporting School	ID of school in which student is enrolled.
Student's Last Name^a	Student's last name.
Student's First Name^a	Student's first name.
Student's Middle Name	Initial of student's middle name.
Gender	Student's gender.
Birth Date (MMDDYYYY)^a	Student's date of birth.
Grade Level When Assessed^a	Student’s enrolled grade when assessed.
User Defined Name 1	Free-text field for supplementary information about the student.
User Defined Name 2	Free-text field for supplementary information about the student.
Resident Town Code	Arizona's code for the town where the student resides.
IDEA Indicator^a	Indicates student has intellectual disability; hearing impairment, including deafness; speech or language impairment; visual impairment, including blindness; serious emotional disturbance (hereafter referred to as emotional disturbance); orthopedic impairment; autism; traumatic brain injury; developmental delay; other health impairment; specific learning disability; deaf-blindness; or multiple disabilities and who, by reason thereof, receive special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an Individualized Education Program (IEP), Individual Family Service Plan (IFSP), or service plan. The student’s IEP includes an indicator found in the Individuals with Disabilities Education Improvement Act (IDEA).
LEP Status	Indicates student has a language other than English spoken in the home and qualifies for English language services because the student did not test Proficient on the state language proficiency assessment. Indicates whether a student is an English Language Learner.
Section 504^a	Student's Section 504 status.
Economic Disadvantage Status	Indicates student met the state criteria for classification as having an economic disadvantage.
Language Code	Primary language spoken by the student. Code associated with student’s native language. Codes available via the Library of Congress (http://www.loc.gov/standards/iso639-2/php/English_list.php). Three alpha characters only.
English Language Proficiency Level	Indicates to what extent student is an English-language learner. Indicates student's English Language Proficiency status.
Migrant Status	Indicates student is, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in the preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment and have moved from one district to another.
First Entry Date into a US School (MMDDYYYY)	Student's first day of school (ELL students only).
LEP Entry Date (MMDDYYYY)	Date student, classified as limited English proficient, entered the LEP program.
LEP Exit Date (MMDDYYYY)	Date student, classified as limited English proficient, exited the LEP program.
Title III Language Instruction Program Type	The type of Title III language instructional programs.
Primary Disability Type	Student's primary disability. Three alpha characters only.
Hispanic or Latino^a	Indicates student traces origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.
American Indian or Alaska Native^a	Indicates student has origins in any of the original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
Asian^a	Indicates student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American^a	Indicates student has origins in any of the black racial groups of Africa.
White ^a	Indicates student has origins in any of the original peoples of Europe, Middle East, or North Africa.
Native Hawaiian or Other Pacific Islander^a	Indicates student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Interim Eligibility
Interim Testing Grade	Grade at which the student is tested during the upcoming interim test.
Test Settings and Tools
Literary Assistance Tools
Streamline Mode	Displays test items in a simplified layout. Presents passages in items in a top to bottom format (removes split screen).
Text-To-Speech (Designated Supports and Accommodations)	Text-to-speech is available. Reads test questions, answer sets, and stimuli. Note: Stimuli are not read on the ELA CAT unless it is documented in the student’s IEP or 504 Plan. State permission is needed when assigning this accommodation in grades 3–5 regardless of IEP/504 Plan designation.
Translation Glossary	Displays a translated glossary in the specified language for key terms.
Illustration Glossary	Displays an illustration glossary for key terms.
English Glossary	Displays an English glossary for key terms.
Visual Assistance Tools
Color Contrast	Color of text and background.
Mouse Pointer	Size and color of mouse pointer. Sets the size and color of the mouse pointer.
Print On Demand	Student can print a test's content. Turns on/off the ability of the student to send test item and/or passages print requests to the TA. Allows a student to print a test's content.
Print Size	Size of text on screen. Displays tests in the selected magnification.
Presentation
Braille Type	Type of Braille in which test items are printed. Sets the type of Braille used for test content.
Presentation (Designated Supports and Accommodations)	Language in which test items appear. This tool changes the presentation of the test between Braille, stacked Spanish/English, and English.
Auditory Assistance Tools
American Sign Language	Availability of American Sign Language video.
Audio Transcriptions	Availability of audio transcriptions.
Closed Captioning	Availability of closed-captioning. Availability of closed captioning for audio stimuli. Automatically displays closed captions for test items with audio elements.
General Testing Tools
Masking	Student can hide a distracting part of a test item. Provides an overlay for students to cover a distracting area of the page.
Non-Embedded Tools
Non-Embedded Accommodations	Accommodations not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may have IEPs that include accommodations. The Smarter Balanced list of allowable non-embedded accommodations is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Non-Embedded Designated Supports	Designated supports not provided by the secure browser. Students taking the Smarter Balanced paper-pencil tests may require non embedded supports. The Smarter Balanced list of allowable non-embedded designated supports is located at https://portal.smarterbalanced.org/library/en/usability-accessibility-and-accommodations-guidelines.pdf
Integration with Assistive Technology
Permissive Mode	Student can use auxiliary software during testing.
^aRequired field