Generating a Participation Report

TIDE includes Participation Reports that detail students' test opportunities and the status of those test opportunities. The information in this report is generated on-demand, providing near real-time results.

Alert: If you are using a screen reader, please allow a few seconds after expanding a drop-down before contracting it. The extra time will keep the focus on the correct content.

Overview

Participation Reports offers two ways to find information:

  • Basic Search has common report options to find information on all eligible students who:

    • have completed a test

    • have tests in a paused status

    • have not completed a test
      (includes those who have not started and those who have not completed)

    • have not started a test

  • Advanced Search has all report options and tools to find individuals or student groups in these categories:

    • Test Progress with options for have/have not started or have/have not completed a test

    • Test Status in the selected administration

    • Session ID or TA Name with options for most recent sessions or specific session ID

    • Student Search–Search student(s) by FLEID or Name

Basic Search

This option is designed for quick access to common search options. It offers a paired down selection of options available in the Advanced Search and only allows searching for full groups of students per test, administration, and test name.

Follow the prompts to move through the three steps. The Selected Options section populates with your report information for each step. After searching, you’ll have access to the results table that you can filter by keyword and export.

Advanced Search

You can search for both groups of students and individual students using the Advanced Search tab if individual student search options such as name or FLEID are available.

In each panel, make selections for all required fields. Only the fields with special considerations are listed below.

1.From the Monitoring Test Progress task menu on the dashboard, select Participation Reports. The Participation Reports page appears.

Students

2.In the Search Students panel, select the parameters for whose information to include in your report.

a.School: From the School drop-down list, select a school if applicable. You may select one or more schools from this list. You may also select all schools.

Note: If you select more than 20 schools or if you select all schools and the district contains more than 20 schools, the report will only be available to export to the Secure File Center.

b.Teacher Name: Optional: Choose a teacher from the Teacher Name drop-down list. This functionality varies, so the option may be available when multiple schools or only when one school is selected.

Note: About the Teacher Name Drop-down List

The Teacher Name drop-down list includes all school-level users, such as teachers, test administrators, and principal associated with the selected school. When you select a person from the drop-down list, TIDE performs a check to find if the person is associated with any roster. If no rosters exist for the selected person, no data is displayed when you generate the report. If the selected person has an associated roster, the participation reports show the students included in the roster.

If you do not select any person from the Teacher Name drop-down list and use the default value of All to generate the report, all the tests display that were taken, irrespective of roster associations.

It is important to note that the TA Name displayed on Participation Reports does not imply the name of the teacher. The TA is the person who conducts the test. This can be the same as the teacher or it can mean a different person.

c.Individual Student Search Options: Be aware if you enter information for individual search options, such as name or FLEID, the student must be associated with a selected school or you will not get any search results.

Tests

3.In the Tests: Select tests and an administration panel, select the parameters for which tests to include in your report:

a.Optional: From the Advanced Search Search Fields drop-down list, select a specific test accommodation or demographic to filter the report.

i.If you select a test accommodation or demographic, a field is displayed. Enter text or select the required filter criteria from the available options.

Information

4.In the Information: Set report focus panel, select the radio buttons for one of the options and set the parameters for that option.

More information about the Refine by options:

  • Test Progress (refer to alert information)

    • Reports date completed information; not based on status.

    • Started does not have a test completion date; Completed has a test completion date.

    • 100,000 record limit for untested students (includes students who have not started or not completed a test).

  • Test Status (refer to alert information)

    • Reports test statuses.

    • If completed is selected, the search results will include students with completed, submitted, or reported statuses.

  • Session ID or TA Name

    • Reports most recent session information, not all past sessions.

    • If no TA or session ID is specified, the date range cannot exceed 15 days.

View Report

  • If your report is for 20 or fewer schools:
    • To view the report on the page, select Search or Generate Report.
    • To download the report to your device, select Export Report.
  • If your report is for more than 20 schools, you can only export the report:
    •  Depending on your options, either select Search or select Generate Report, then Export to Secure File Center.

Note: Not all columns are selected by default. To add or remove information, use Select or remove columns at the top right of the table.

Save Advanced Searches as Favorites

You can save reports generated from the Advanced Search to easily rerun reports you use often. Reports are accessed from the Favorites tab without the need to reenter your search criteria. When available, new data is pulled in each time you run a report from Favorites.

Warning: Your list of favorite reports can be used throughout one school year but will be removed when TIDE is reset for the next school year.

To save searches to your Favorites tab:

1.Access Participation Reports.

2.Select the Advanced Search tab.

3.Select search criteria for all required fields and any needed optional fields within each section.

4.Select Generate Report.

Note: The option to save your search will not appear if you select Export Report.

5.Review your search results in the grid at the bottom, and if they meet your needs, select Save New Favorite.

6.On the Save New Favorite pop up, add a title with up to 500 characters (required) and a description with up to 1000 characters (optional).

Alert: The Advanced Search options you selected will not display when you generate this report from the Favorites tab. For future reference, list your search selections in the description so you know what information is in this report.

Generate and Manage Reports from the Favorites Tab

The results from the reports in Favorites are refreshed every time you generate a report. Participation Reports provides results on demand, so data is always up to date.

To generate reports from your Favorites tab:

1.Access Participation Reports.

2.Select the Favorites tab.

3.Optional: Select the top row of a column to sort in ascending order. Select the row again to sort in descending order.

4.Optional: Use the Search favorites text box to enter a keyword, phrase, part of a word, date, or time to find a specific report.

5.Select the title of a report to generate results below the list of Favorites on the Favorites tab.

The title and description you entered while saving your favorite display above the results, and the results display with a limited selection of columns.

6.Optional: To display all or different columns, select and use the checkboxes.

7.Optional: Sort the results table the same way you can sort the list of Favorites.

To manage your favorite reports by editing the title and description or deleting the report:

1.Choose a way to edit the title:

a.From your Favorites list, select the Edit button Edit.

b.If you’ve generated the report, select Edit Title / Description from above the results.

2.Delete the report by selecting the Delete icon Delete from your Favorites list.

Columns in Report

Table 22: Columns in the Participation Report
Field Description
Name* Student's name (Last Name, First Name).
FLEID*

Student’s 14-character identification number.

District Name Name of the district selected.
School Name Name of the school(s) selected.
Enrolled Grade* The grade in which a student is enrolled.
Test* Test name for this student record (e.g., Grade 5 Mathematics).
TA Name* The test administrator who created the session in which the student is currently testing (or in which the student completed the test).
Session ID* The Session ID to which the test is linked.
Status* The status for that specific test. This column also shows the number of items to which a student has responded and the total number of items on the test for all opportunity statuses.
Results ID* The unique identifier linked to the student's results for that specific test.
Date Started The date when the first test item was presented to the student for that test.
Date Completed* The date when the student submitted the test for scoring.
Last Activity The date of the last activity for that test. A completed test can still have activity as it goes through the QA and reporting process.
Test Duration* Amount of time, in minutes, a student spent in one or more sessions of a test.

*Fields with an asterisk are shown in the report by default. To view all fields, use Filters to hide or display columns to select the additional fields to display on the report.