Understanding User Roles and Permissions

Each user in TIDE has a role, such as a district-level user or a test administrator-level user. Each role has an associated list of permissions to access certain features within TIDE.

Table 3Table 4Table 5 indicates which users can access specific features and tasks.

Table 2: User Roles and Associated Descriptions
Role Role Description
DTC (District Test Coordinator) Each district can only have one DTC. DTCs can delegate their TIDE-related duties to one or more DLUs. DTCs can create and modify DLU, STC, TA, TT, DRV, and SRV users for their district. DTCs can upload and edit student test settings and student test restrictions for students in their district. DTCs can also administer student tests and view reports for students in their district.
DLU (District Level User) Each district can have one or more DLUs. DLUs can create and modify STC, TA, TT, and SRV users for their district. DLUs can upload and edit student test settings and student test restrictions for students in their district. DLUs can also administer student tests and view reports for students in their district.
STC (School Test Coordinator) STCs are typically school or program administrators or principals. STCs can create and modify TA, TT, and SRV users within their institution. STCs can upload and edit student test settings and student test restrictions for students in their institution (with the exception of ELPA domain exemptions). STCs can also administer student tests and view reports for students in their institution.
TA (Test Administrator) TAs can set up test sessions and administer tests. They can also upload and edit student test settings (with the exception of ELPA domain exemptions) and view reports for students in their institution.
TT (Test Technician) TTs can set up test sessions and administer tests in their school. TTs can set and edit embedded designated supports but not accommodations. TTs cannot access reports and view results for students.
DRV/SRV (District Report Viewer/School Report Viewer) DRVs/SRVs can view student reports (both participation and performance) for students in their institution. They cannot set up test sessions or administer tests.
RAV (Response Alert Viewer) RAVs can view messages in their Secure File Center. They do not have access to any other information or feature in TIDE.
TFT (Tools for Teachers) TFTs only have access to the Tools for Teachers resources. TFTs may not log in to any assessment administration sites.
Table 3: Overview of User Roles and Permissions
Task or Site* DA SAC TC TA
Managing TIDE Users
Adding User Accounts        
Viewing and Editing User Details        
Adding, Editing, or Deleting Users through File Uploads        
Managing Student Information
Adding Students        
Viewing and Editing Students        
Moving Students Between Schools        
Printing PreID Labels        
Printing Students' Test Settings        
Adding, Editing, and Deleting Students Through File Uploads        
Managing Student Test Settings and Tools
Viewing and Editing Test Settings and Tools        
Uploading Test Settings and Tools        
Managing Rosters
Adding New Rosters        
Modifying and Exporting Rosters        
Creating and Editing Rosters Through File Uploads        
Working with Orders for Testing Materials
Reviewing and Modifying Initial Orders        
Placing Additional Orders        
Viewing Order History        
Viewing Order Quantity Reports        
Managing Test Windows
Adding Test Windows        
Modifying an Existing Test Window        
Uploading Test Windows        
Printing Test Tickets
Printing Test Tickets from Student Lists        
Printing Test Tickets from Rosters        
Managing Test Status Requests
Creating Test Status Requests        

Viewing Test Status Requests

        
Creating Test Status Requests Through File Uploads        
Monitoring Test Progress
Generating Plan and Manage Testing Report        
Reviewing Test Completion Rates        
Reviewing Statewide Participation Counts        
Reviewing Test Status Code Reports        
Data Cleanup
Managing Non-Participation Codes        
Viewing and Editing a Student's Non-Participation Codes        
Tracking Return Shipments        
Requesting Test Expiration        
Resolving Discrepancies
Resolving Student-Not-Found Discrepancies        
Resolving Student-Tested-Out-of-Grade DiscrepanciesNon-Eligible Test Discrepancies        
Resolving Duplicate-Test Discrepancies        
Resolving Student-Without-School Discrepancies        
Global Features
Changing Institution        
Switching Between OSAS Systems        
Finding Students by ID or Users by Email Address        
Reviewing Classroom Activities        
Downloading and Installing Voice Packs        
Downloading Hand-Scoring Resources        
* DA—District Administrator; SAC—School Assessment Coordinator; TC—Technology Coordinator; TA—Test Administrator
Table 4: Overview of User Roles and Permissions
Task or Site DTC DLU STC TA TT DRV SRV TFT
Access to Test Information Distribution Engine (TIDE) Features and Tasks
Managing Student Information
Adding Students with Temporary IDs (ELPA Screener Only) ✓ ✓ ✓ ✓        
Viewing and Editing Test Settings and Tools ✓ ✓ ✓ ✓ View Only      
Uploading Test Settings and Tools ✓ ✓ ✓          
Printing PreID Labels ✓ ✓ ✓ ✓ ✓      
Printing Students' Test Settings ✓ ✓ ✓ ✓ ✓      
Uploading Student Restrictions ✓ ✓ ✓          
Updating Temp ID to SSID ✓ ✓ ✓          
Managing TIDE Users
Adding User Accounts ✓ ✓ ✓          
Viewing and Editing User Details ✓ ✓ ✓          
Adding, Editing, or Deleting Users through File Uploads ✓ ✓ ✓          
Managing Rosters
Adding New Rosters ✓ ✓ ✓ ✓ ✓      
Modifying and Exporting Rosters ✓ ✓ ✓ ✓ ✓      
Creating and Editing Rosters Through File Uploads ✓ ✓ ✓ ✓ ✓      
Managing Test Windows
Adding Test Windows ✓ ✓            
Modifying an Existing Test Window ✓ ✓            
Administering Tests
Generating Plan and Manage Testing Report ✓ ✓ ✓ ✓ ✓ ✓ ✓  
Participation Search by SSID ✓ ✓ ✓ ✓ ✓ ✓ ✓  
Reviewing Test Completion Rates ✓ ✓ ✓ ✓ ✓ ✓ ✓  
Reviewing Test Status Code Reports ✓ ✓            
Table 5: Overview of User Roles and Permissions
Task or Site State* DTC* DA* PR*
Managing TIDE Users
Adding User Accounts ✓ ✓ ✓  
Viewing and Editing User Details ✓ ✓ ✓  
Deleting User Accounts ✓ ✓ ✓  
Adding, Editing, or Deleting Users through File Uploads ✓ ✓ ✓  
Managing Student Information
Adding Students   ✓    
Viewing and Editing Students ✓** ✓ ✓ ✓**
Printing Test Tickets from Student Lists ✓ ✓ ✓ ✓
Printing Students' Test Settings ✓** ✓ ✓ ✓**
Generating Frequency Distribution Reports ✓ ✓ ✓  
Managing Student Test Settings and Tools
Viewing and Editing Test Settings and Tools ✓** ✓ ✓ ✓**
Uploading Test Settings and Tools   ✓ ✓  
Managing Rosters
Adding New Rosters ✓ ✓ ✓ ✓
Modifying and Exporting Rosters ✓ ✓ ✓ ✓
Printing Students Associated with a Roster ✓ ✓ ✓ ✓
Creating and Editing Rosters Through File Uploads ✓ ✓ ✓ ✓
Print Test Tickets
Printing Test Tickets from Student Lists ✓ ✓ ✓ ✓
Printing Test Tickets from Rosters ✓ ✓ ✓ ✓
Monitoring Test Progress
Generating Plan and Manage Testing Report ✓ ✓ ✓ ✓
Generating Participation Reports by SSID ✓ ✓ ✓ ✓
Reviewing Test Completion Rates ✓ ✓ ✓ ✓
Global Features
Downloading Files from the Secure File Center ✓ ✓ ✓ ✓
Sharing Files with the Secure File Center ✓ ✓ ✓ ✓
Access to Test Administration (TA) Sites
TA Interface Practice and Training Site ✓ ✓ ✓ ✓
Student Interface Practice and Training Site ✓ ✓ ✓ ✓
TA Interface ✓ ✓ ✓ ✓

* STATE—State Administrator; DTC—District Test Coordinator; DA—Digital Admin; PR—Proctor

**Roles have view-only access to this feature

There is a hierarchy to user roles. As indicated in , the state-level role is at the top of the hierarchy, followed by the district-level roles, followed by the school-level roles. Generally, user roles that are higher in the hierarchy have access to more sensitive or critical data and tasks within TIDE.