Understanding User Roles and Permissions

Each user in TIDE has a role, such as a district-level user or a test administrator-level user. Each role has an associated list of permissions to access certain features within TIDE.

Table 2Table 3Table 4 indicates which users can access specific features and tasks within each CAI system. The corresponding user guide for each system contains complete information about each feature.

Table 2: Overview of User Roles and Permissions

Task or Site	STATE*	DC*	TA*
Access to Test Information Distribution Engine (TIDE) Features and Tasks
Managing Student Information
Adding Students	✓
Viewing and Editing Students **	✓	✓	✓
Adding or Editing Students Through File Uploads	✓
Deleting Student Records	✓
Moving Students Between Schools	✓
Printing Students' Test Settings	✓
Generating Frequency Distribution Reports	✓	✓
Transferring Students Between Districts	✓	✓
Viewing Student Transfer In Report	✓	✓
Viewing Student Transfer Out Report	✓	✓
Managing Student Test Settings and Tools
Viewing and Editing Test Settings and Tools **	✓	✓
Uploading Student Settings	✓
Managing TIDE Users
Adding User Accounts	✓	✓
Viewing and Editing User Details	✓	✓
Deleting User Accounts	✓	✓
Adding, Editing, or Deleting Users through File Uploads	✓	✓
Managing Rosters
Adding New Rosters	✓
Modifying and Exporting Rosters	✓
Creating and Editing Rosters Through File Uploads	✓
Printing Test Tickets
Printing Testing Tickets from Student List	✓	✓
Printing Testing Tickets from Roster List	✓	✓
Managing Appeals
Creating Appeals	✓	✓	✓
Viewing Appeals	✓	✓	✓
Approving, Rejecting, and Retracting Appeals	✓
Creating Appeals Through File Uploads	✓	✓	✓
Monitoring Test Progress
Generating Plan and Manage Testing Report	✓	✓	✓
State Dashboard	✓
Reviewing Test Session Status Reports	✓	✓
Generating Participation Reports by SSID	✓	✓	✓
Reviewing Test Completion Rates	✓	✓	✓
Reviewing Statewide Participation Counts	✓
Data Cleanup
Managing Student Enrollment History	✓
Access to Test Administration (TA) Sites
Sample Test TA Interface	✓	✓	✓
TA Interface	✓	✓	✓
Data Entry Interface
Access to Reporting System Features and Tasks
Score Reports
School Listing	✓
Teacher Listing	✓
Roster Listing	✓
Student Listing	✓
Individual Student Score Report
*STATE—State Administrator; DC—District Coordinator; TA—Test Administrator **Some roles have view-only access to this feature.

Table 3: Overview of User Roles and Permissions

Task or Site*	DA	SAC	TC	TA
Managing TIDE Users
Adding User Accounts
Viewing and Editing User Details
Adding, Editing, or Deleting Users through File Uploads
Managing Student Information
Adding Students
Viewing and Editing Students
Moving Students Between Schools
Printing On-Demand PreID Labels
Printing Students' Test Settings
Adding or Editing Students Through File Uploads
Managing Student Test Settings and Tools
Viewing and Editing Test Settings and Tools
Uploading Student Settings
Managing Rosters
Adding New Rosters
Modifying and Exporting Rosters
Creating and Editing Rosters Through File Uploads
Working with Orders for Testing Materials
Reviewing and Modifying Initial Orders
Placing Additional Orders
Viewing Order History
Viewing Order Quantity Reports
Managing Test Windows
Adding Test Windows
Modifying an Existing Test Window
Uploading Test Windows
Printing Test Tickets
Printing Testing Tickets from Student List
Printing Testing Tickets from Roster List
Managing Appeals
Creating Appeals
Viewing Appeals
Creating Appeals Through File Uploads
Monitoring Test Progress
Generating Plan and Manage Testing Report
Reviewing Test Completion Rates
Reviewing Statewide Participation Counts
Reviewing Test Status Code Reports
Data Cleanup
Managing Non-Participation Codes
Viewing and Editing a Student's Non-Participation Codes
Tracking Return Shipments
Requesting Test Expiration
Resolving Discrepancies
Resolving Student-Not-Found Discrepancies
Resolving Student-Tested-Out-of-Grade DiscrepanciesNon-Eligible Test Discrepancies
Resolving Duplicate-Test Discrepancies
Resolving Student-Without-School Discrepancies
Global Features
Changing Test Administration, Role, or Institution
Switching Between AZ Alt ELPA Systems
Finding Students by ID or Users by Email Address
Reviewing Classroom Activities
Downloading and Installing Voice Packs
Downloading Hand-Scoring Resources
* DA—District Administrator; SAC—School Assessment Coordinator; TC—Technology Coordinator; TA—Test Administrator

Table 4: Overview of User Roles and Permissions

Task or Site	State*	DTC*	DA*	PR*
Managing TIDE Users
Adding User Accounts	✓	✓	✓
Viewing and Editing User Details	✓	✓	✓
Deleting User Accounts	✓	✓	✓
Adding, Editing, or Deleting Users through File Uploads	✓	✓	✓
Managing Student Information
Adding Students		✓
Viewing and Editing Students	✓**	✓	✓	✓**
Printing Testing Tickets from Student List	✓	✓	✓	✓
Printing Students' Test Settings	✓**	✓	✓	✓**
Generating Frequency Distribution Reports	✓	✓	✓
Managing Student Test Settings and Tools
Viewing and Editing Test Settings and Tools	✓**	✓	✓	✓**
Uploading Student Settings		✓	✓
Managing Rosters
Adding New Rosters	✓	✓	✓	✓
Modifying and Exporting Rosters	✓	✓	✓	✓
Printing Students Associated with a Roster	✓	✓	✓	✓
Creating and Editing Rosters Through File Uploads	✓	✓	✓	✓
Print Test Tickets
Printing Testing Tickets from Student List	✓	✓	✓	✓
Printing Testing Tickets from Roster List	✓	✓	✓	✓
Monitoring Test Progress
Generating Plan and Manage Testing Report	✓	✓	✓	✓
Generating Participation Reports by SSID	✓	✓	✓	✓
Reviewing Test Completion Rates	✓	✓	✓	✓
Global Features
Downloading Files from the Secure File Center	✓	✓	✓	✓
Sharing Files with the Secure File Center	✓	✓	✓	✓
Access to Test Administration (TA) Sites
TA Interface Practice and Training Site	✓	✓	✓	✓
Student Interface Practice and Training Site	✓	✓	✓	✓
TA Interface	✓	✓	✓	✓
* STATE—State Administrator; DTC—District Test Coordinator; DA—Digital Admin; PR—Proctor **Roles have view-only access to this feature

There is a hierarchy to user roles. As indicated in Figure 2, the state-level role is at the top of the hierarchy, followed by the district-level roles, followed by the school-level roles. Generally, user roles that are higher in the hierarchy have access to more sensitive or critical data and tasks within TIDE.

Figure 2: Hierarchy of User Roles